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Abstract Submission

 

#ACSEPxSMNZ23

Call for ABSTRACTS

CLOSED

THE AUSTRALASIAN COLLEGE OF SPORT AND EXERCISE PHYSICIANS (ACSEP) ANNUAL SCIENTIFIC CONFERENCE, 9 - 12  november, 2023.

Abstract submissions for the ACSEP Annual Scientific Conference are now closed. 

For more information, please contact us at conference@acsep.org.au

Notification of acceptance will be made in September 2023. 

 

1. SUBMISSION OF ABSTRACTS

The ACSEP Conference Committee invites you to submit an abstract to be considered for oral, poster or clinical showcase presentations within all fields of sports and exercise medicine. This year's conference theme is ‘Partnership - Collaboration - Performance’.
 

2.  ABSTRACT SUBMISSION GUIDELINES - ORAL AND POSTER PRESENTATIONS

Please adhere to the following guidelines when preparing your abstract for oral or poster presentation:

  • The abstract should have a clear connection to sport and exercise medicine and the conference theme. Please include three key learning points that a delegate can take away from the presentation.
  • The abstract should include specific information about the results and conclusions of the research. Objective data MUST be included to enable a fair and meaningful assessment of your submission. Statements such as “results will be discussed” are not acceptable in research related abstracts. Please note that case studies and topic presentations will be accepted.
  • Abstracts should include new information, however, abstracts presented at previous conferences may also be submitted. All authors must indicate if, when and where the presentation content has already been published and/or presented.
  • All submissions must be completed in Word format and submitted to the National Office via conference@acsep.org.au by 24 July 2023. All received abstracts will be acknowledged.
  • The Conference Committee will review all abstracts received and make recommendations as to the type of presentation (oral or poster). 
3.  ABSTRACT SUBMISSION GUIDELINES - Clinical Showcase PRESENTATIONS
  • Clinical showcase presentations offer the opportunity for Fellows and Members of the College to share their knowledge about a particular area or condition in which they have developed expertise. 
  • Presentations should address challenging clinical cases, include new information on diagnosis or management or a novel approach to clinical care.
  • If there was a collaboration with other health professionals, all those involved must be recognised and named.
  • The clinical showcase presentation submission should be 8 to 10 slides with an in-depth discussion of the case. 
  • The clinical showcase presentation should have a clear connection to sport and exercise medicine and the conference theme.
  • Please include three key learning points that a delegate can take away from the presentation.
  • All submissions must be completed in Word format and submitted to the National Office via conference@acsep.org.au by 24 July 2023. All received abstracts will be acknowledged.

4. ABSTRACT and clinical showcase ASSESSMENT

The Conference Committee will assess the abstract and clinical showcase submissions according to a number of factors, including:

  • Is it a ‘fit’ with the conference theme and includes elements of collaboration and partnership?
  • Is it an interesting new topic, innovative and important to the field and/or a popular topic from previous conferences?
  • Is the topic relevant to a broad range of conference attendees?
  • Is there an opportunity for audience engagement and participation?
  • Please note that the Conference Committee reserve the right to specify the format via which the presentation is to be made, and the number of presentations is limited.
5. NOTIFICATION OF ACCEPTANCE

The corresponding author/presenter will be informed of the decision via email in September 2023. 
 

6. THEMES FOR SUBMISSION

Conference sessions will usually include a number of presentations along a shared theme with an opportunity for discussion with the audience. Each podium presentation will be allocated 12 minutes in length, including time for audience questions immediately following the presentation. Authors must indicate which of the following ACSEP 2023 conference themes their abstract relates to -

  1. Concussion
  2. Sports Cardiology
  3. Injury Prevention
  4. Professional Standards 
  5. Active Patients with Additional Needs
  6. Management of MSK Challenges
  7. Intervention and Imaging in SEM
7. GENERAL POLICIES AND REQUIREMENTS
  • All submissions must be completed in Word format and submitted to the National Office via conference@acsep.org.au
  • All abstracts and clinical showcase must be prepared according to the abstract formatting guidelines provided above.
  • All authors must indicate if, when and where the presentation content has already been published and/or presented.
  • Submission of an abstract acknowledges the author’s consent to publication in the conference program.
  • All presenting authors MUST register and pay the registration fee or their presentation will be removed from the programme. Please note that all costs, including registration, are at the author's own expense.
  • There is no limit to the number of abstracts that may be submitted by an individual. However, splitting a body of work into multiple abstracts is discouraged and consolidation into one abstract is preferred.
     
8. ABSTRACT FORMATTING GUIDELINES

The submitted abstracts will be reviewed for presentation and must be prepared in strict adherence to the instructions listed below:

  • Abstract should be clear and concise summary of the study and body must not exceed 300 words (excluding title and author information).
  • It is the author’s responsibility to ensure the title, author names and affiliation details are correct and exactly as they should be published on the abstract and all conference materials.
  • The abstracts must have double line spacing, Arial font size 12.
  • Tables or graphics may be included in the abstract body.
  • All formatting is preserved (italics, bold, superscripting, subscripting, underlining) and symbol characters (i.e., ±, µ, ß) may be used.
  • Abstracts must be free from typographical and grammatical errors. Standard abbreviations may be used for common terms. Otherwise, abbreviations should be given in brackets after the first full use of the word/s. Abbreviations may be used in the title, provided the full name/term is contained in the body of the abstract.

Presenting authors must provide a short biography (up to 100 words) with your submission.